General principles for student images and video recording
Student photos and video recordings may be used for identification purposes and evidencing educational development. Such data will not be shared unless the law requires us to do so, or specific consent has been provided by the parent/carer.
Videos may be taken of lessons to support staff development; these may be seen by other teachers in school for staff training.
Where video or sound recording is required as part of an exam course for moderation purposes, such as drama, dance, music and PE, consent is not required other than opting to choose to study the course.
Parents / carers are welcome to take videos and photos of their children at school events for their own personal use. However, to respect everyone’s privacy rights and in some cases protection, these images must not be published or made publicly available on social networking sites, nor should parents / carers comment on any activities involving other students in the images / footage. Websites and social media can be viewed throughout the world, not just in the United Kingdom, where UK law applies. When images are posted on the internet, it is not possible to prevent others from reposting them.
Futura Schools use third party school photographers. These third parties come into school to take pictures of students (and their siblings) and pass the images back to the school. Proofs are distributed to parents/carers by the school. Parents/carers wishing to purchase images, do so by direct payment to the photographer. Schools are able to provide information on the specific photographer used in each school and direct parents/carers to their photographer’s own data protection policy.
Additional and specific consent for use by external agencies/companies may be sought.
For further information about how students’ personal information is collected and managed, please refer to the privacy notice on the trust website.
Parents provide consent for publication of their child’s image through the Parental Consents section of the My Child At School parent portal, or by contacting the school. Parental consent falls into two broad categories: School News/Events and Promotional Material.
Parental consent – school news and events
By consenting to ‘School News and Events’, parents/carers give consent to the following:
- Images may be used in the school newsletters and information bulletins. These publications may be printed or published on-line via the school’s website. School websites do not have restricted access.
- Images or video footage may be used on school social media sites, including Facebook, Twitter, Youtube, WhatsApp and Instagram. Note: social media accounts may not be closed groups.
- Students’ full names will not be shown alongside any published image.
- If parents do not want their child’s image to be shown on any of the aforementioned social media sites, they should withdraw consent for this category. It is not possible for the school to differentiate between permission granted for certain social media platforms (e.g. Facebook) but not others (e.g. Twitter).
Parental consent – promotional material
By consenting to ‘promotional material’, parents/carers give consent to the following:
- Images may be used in the school on activity boards, screens or reception area for promotional purpose. Note: this is separate to our statutory obligation to display work around the school, which may contain personal information; schools do not require consent to do this.
- Images or video footage may be used on the school website for publicity purposes.
- Images may be used in printed materials such as the school prospectus.
- Images or video footage may be used in the media (local / national press). Student’s names will only be published in exceptional circumstances, and with parent/carer permission.
- Unless parents/carers give express consent, students’ full names will not be shown alongside any published image.
- If parents do not want their child’s image to be used for specific purposes (e.g. prospectus, but not media), consent should be withdrawn. It is not possible for the school to differentiate between permission granted for certain promotional material but not others.
Parents/carers can withdraw consent at any time either through the Bromcom MCAS account or by contacting the school.